A Folio template can be set as Super Sensitive. This means that access to Folios on this template is then restricted.
- Only a super user can provide other users with access to this template.
- Only a user with update rights can be made the person responsible for this template.
- Any user can be made an approver for these templates.
Users with Read All Template Rights and Manage All Template Rights will not see data that relates to super sensitive folio templates. They will need to be explicitly given these rights.
Setting Folio templates as Super Sensitive
To set a template as Super Sensitive first click on the the Admin gearwheel in the top right of the screen, select Folio templates on the Admin screen then select the template you would like to make Super Sensitive.
Once you've selected the template you want, on the Details tab select Edit:
Now tick the box under Super Sensitive and click Update:
Note that in order for a template to be made Super Sensitive, or to change a Super Sensitive template back, it cannot be used in any custom access roles. If it is you will see this message after hitting Update:
You will need to go into Access Rights and remove this template from any custom roles that use it. For more information on customising access roles click here.
The only people who will be able to view or be made Person(s) Responsible for these Folios are Super Users and Users who are explicitly given access to Super Sensitive Folios by Super Users.
Giving users access to Super Sensitive Folios
If the template has existing Folios made before the template was set to Super Sensitive, then the Person(s) Responsible will remain there and can continue to view the Folio until they are removed. However if you attempt to edit a Super Sensitive Folio that has a Person Responsible without the appropriate access rights you will receive this error message until they are removed:
In order to give a user access to Super Sensitive Folios they need to be assigned the correct Access Role. Only Super Users can assign other users to Super Sensitive Folios. Super Sensitive access roles work in the same way as Folio access roles, but they cannot be set up by category, only by template:
In order for a user to be made a Person Responsible for a Super Sensitive Folio they need to at least have Update rights to that template. For more information on how to set up an access role click here, and for how to add users to a role click here.
If the Template has Public Link or Create Link active and you are expecting the approvers to be made the Person Responsible in the first stage, you will need to make sure that approvers in the first stage have at least update rights to the template, otherwise they cannot be made the Person Responsible of a Super Sensitive Template.